Strategies To Avoid 1099 Reporting & Penalty Headaches

Congress makes you help the IRS do its job by requiring you to report your workers’ income to the government. For employees, it’s pretty straightforward—you file a W-2 for each employee.

For independent contractors, the rules are more complex, but this article will provide you with some proactive strategies to minimize the number of 1099s you have to file.

Who Do I Have to Report on Form 1099-MISC?

In general, the law requires a business to file an information return with the IRS if it pays a worker compensation for services. The most common required forms is a Form 1099-MISC for an independent contractors if the total payments for the year are $600 or more.

Avoid 1099 Headaches: Three Strategies

The easiest way to avoid the headaches and potential penalties caused by issuing 1099s to independent contractors is to structure your activities to:

  •          Minimize the number you have to issue,and
  •         Prepare in advance if you do have to issue them

Strategy 1: Select Contractors That Operate as Corporations

Your business does not have to report payments made to corporations, including S corporations, on Form 1099- MISC (unless the corporation collects attorney fees or payments for health and medical services). This rule also applies to LLCs that elect corporate status for federal tax purposes.

If all your independent contractors are corporations or LLCs taxed as corporations for federal tax purposes, you have no 1099 filing requirements. Period!

Strategy 2: Make Payments by Credit Card or Third-Party Payment Networks

Don’t report payments made via credit card and other third-party payment networks like PayPal on a Form 1099- MISC. Credit card companies and third-party networks report these payments to the contractors on a Form 1099-K.

Strategy 3: Always Get a W-9 Up Front Before Making Any Payments to the Contractor

By getting the W-9 up front before you make a payment to the independent contractor, you guarantee several things:

  • You know whether you have a 1099 filing requirement for the independent contractor,because he, she, or it discloses the business type to you.
  • You know whether an LLC is classified as a corporation for federal tax purposes and,therefore, excluded from 1099 reporting.

You won’t have to chase the contractor down next year for the required information if you have to file a 1099.  Once you’ve paid the contractor,your leverage for the 1099 information is gone and the contractor might not give you the information you need.

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